Introduction
The National Projects Department aims to unify the methodology for planning and implementing projects in the country, ensuring the highest levels of quality and efficiency. At the beginning of each project, the required objectives are defined and a comprehensive work plan is developed that defines tasks, responsibilities, and a timeline for completion. Involving all stakeholders and providing the necessary resources are essential factors for the success of the project and achieving the desired benefits.
As a project manager, your main activities are:
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Mobilize the team to execute the Project Plan.
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Control the execution of the Project Plan.
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Communicate with stakeholders.
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Report on project progress.
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Update the project plan, schedule, budget, and business case as required.
Main outputs
The deliverables are divided below into project mobilization and project control:
When the project mobilization deliverables are complete, you answer the following questions:
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01
How will the team work together to manage risks, issues, and changes?
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02
How will the team report status? How frequently?
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03
What is the process for approving and storing project deliverables?
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04
What are the expectations of the team regarding standards, methodologies, and templates?
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05
How will the team communicate with stakeholders?
The key mobilization deliverables that demonstrate how the team works are as follows:
Existing Issues Management Plan
Project Status Reporting Plan
The main mobilization deliverables for team initiation and stakeholder consensus are as follows:
Steering Group Terms of Reference Template
Steering Group Meeting Agenda Template
Advisory Group Terms of Reference Template
Advisory Group Meeting Agenda Template
Team Launch Meeting Agenda
Communications Plan Template
When the project control deliverables are complete, you answer the following questions:
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01
What progress has been made on the project?
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02
What issues, risks, and changes has the project encountered, and how should they be managed?
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03
How much is the project actually costing?
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04
What results have been achieved to date?
The main project control deliverables for preparing status reports and maintaining project records are as follows:
Project Status Report Template
Updating project management documents prepared in earlier stages of project work such as the feasibility study plan, schedule and budget is another important component of project control.
